Commonview

June's release included improved reporting, easier access to the downloadable version of an LTMP, improvements to user and unit administration, and a whole bunch of usability tweaks to make the product even more intuitive.

New functionality and enhancements

• Easier access to the downloadable version of your LTMP
  Previously you could only download a PDF version of your plan if the plan had been approved, we've removed that restriction so that now you can download a plan for any year at any time.

• Charts included in PDF exports
  PDF exports now include charts, providing a more complete and visual version of maintenance-plan information.

• Draft PDF watermarking
  PDFs generated from draft maintenance plans are now clearly marked with a watermark, helping distinguish draft material from finalised outputs.

• Improved feedback when a Maintenance Plan is locked
  Users now receive clearer guidance when attempting to work with a locked Maintenance Plan.
• Help guidance for disabled expense types
  A tooltip has been added to explain why an Expense Type may be unavailable or disabled.
• Security updates
  Security updates have been applied as part of ongoing platform maintenance.

Defects resolved

• User deletion corrected
  A fringe case defect where certain users could not be deleted has been resolved.
• Outlook line-break issue resolved
  A formatting issue affecting line breaks in Outlook has been corrected.
• Total contributions table headings restored
  Column headings are now displayed correctly in the “Total contributions by unit” table.
• Search - when no results are found
  Searches that return no matches now behave correctly
• Maintenance Plan task-name updates now display correctly
  A small bug affecting updates made to existing task names has been fixed

We’re now onboarding more Commonview customers

Over the past few months we’ve been working closely with a small number of early users - using real portfolios to shape how the platform works in practice.

We’re now ready to start onboarding more customers.

A small, hands-on rollout

Rather than opening things up fully, we’re continuing with a controlled approach - onboarding a small number of organisations at a time and working closely with each one.

This means helping you:

• structure your properties and assets properly
• bring existing information into the system
• set up workflows and outputs that fit how you operate
• get your team comfortable using Commonview day-to-day

The goal is simple - make sure you’re getting real value from the start.

Why we’re doing it this way

Working with early users has reinforced something for us - good setup makes a big difference.

Every organisation manages property information slightly differently, and taking the time to get things right upfront leads to much better outcomes.

We’re continuing this approach as we expand, so we can keep improving Commonview based on real use.

Early access pricing

For this next group, pricing is simple:

• $1 per unit, per month (first month free, no credit card required)
• No long-term commitment — cancel any time
• No setup fees for early access users

That’s it - no hidden costs. Get started for free and no credit card required.

We’ll be offering this early access pricing to a limited number of organisations as part of this rollout.

Want to take a closer look?

Check out our 2 minute video which highlights Commonview's main features

Ready to get started?

We’re beginning the next round of onboarding over the coming weeks and will only be bringing on a small number of organisations at this stage.

If you’d like to be included, it’s worth getting in touch sooner rather than later - once this group is full, we’ll pause onboarding before opening things up more widely.

Just drop us a line at info@commonview.com and we’ll do the rest!

www.commonview.com

As someone who has been part of the Commonview journey, we’re excited to let you know that everything we previewed in our last newsletter is now live.

Now you can:

• Track and report on the status of all tasks, and record notes against them
• Upload files, quotes, documents and images against each task or directly into a document library with intuitive classification for easy retrieval
• Download all your raw data with one click so you don't have to worry about "vendor lock-in" should you ever decide to move away from Commonview
• Generate individual resident contribution reports to send out to each resident
• Download a full 30-year maintenance plan for your entire building in PDF format containing all the detail you need to present to BC committee for approval

What's next?

We're currently putting the finishing touches on GST functionality to make your life easier depending on whether you are GST registered or not.

If you have any thoughts, questions, or suggestions, we’d love to hear from you — just hit reply and let us know what you think!

We’re continually improving Commonview in response to your feedback. Here’s what our team has been busy delivering this month:

Work tracker - Instantly see the status of your planned maintenance tasks

Track maintenance progress at a glance. See updates in real time for: Started, Completed, Postponed, Estimates, and Scheduling. Add notes, upload photos and documents, and see a timeline of progress!

Document library - One home for everything

No more chasing files across emails or folders! Store meeting minutes, surveyor reports, quotes, photos, and videos in one secure, easy-to-access space. Categories are included to help you keep everything nicely organised.

Want to see these features in action? Watch this short video to explore how the status tracking and document library features work seamlessly together.

Notes & images - add context in seconds

Capture real-time notes, images, and videos directly within tasks. Give your team the full picture without extra emails or calls.

Download your data - no vendor lock in

We now have three options for downloading your maintenance plan data:

1. CSV/Excel download of all tasks and costs

Export a complete CSV file containing every task and cost projected over the next 30 years. Perfect for offline checking, financial modelling, importing into other systems, or migrating your data should you choose to move away from Commonview at any point.

2. Individual resident contribution report

Residents can download personalised PDFs showing exactly how their levy is calculated, providing full transparency.

3. Active year budget & maintenance report

Generate a professionally formatted PDF for the current financial year. Share with residents or use in board meetings to support budget approvals and contributions.

What's next?

We’re exploring the development of a day-to-day operational maintenance reporting tool. This would give residents an easy way to report issues, such as a broken window, while allowing facilities teams to track progress and manage resolutions within one centralised platform. This feature would remain distinct from the long-term maintenance planning capabilities of Commonview, but the goal is to bring all maintenance needs, both immediate and long term, into a single streamlined tool.

We’d love your feedback on this idea (as well as any others)! So please reach out at contact@commonview.com or use our webform.

We're excited to introduce the Commonview Newsletter — the new home for updates, announcements, and insights into everything we're building.

Commonview is evolving quickly. From performance improvements to new feature rollouts, we’ve been shipping a lot behind the scenes. This newsletter is our way of keeping you in the loop, giving you a clearer view of what’s happening — and what’s coming next.

Why we’re starting this newsletter

We want to do better. We want to give you more context, more visibility, and more of a voice in how Commonview grows.

This newsletter will be where we share not only what we are doing, but also why — and how it fits into the bigger picture.

What you can expect

Here’s the kind of content we’ll be sharing:

• Release Notes
  Technical, to-the-point summaries of new features, fixes, and improvements.
• Product Deep Dives
  A closer look at key features: what they do, how to use them, and what problems they solve.
• Roadmap Insights
  A sneak peek at what’s coming, and a chance for you to give feedback before it ships.
• Tips & Tricks
  Quick wins, feature spotlights, and smart ways to get more out of CommonView.
• Behind the Build
  For the curious: how we’re scaling, improving performance, and building smarter systems.

Built for transparency

We believe in clear communication — and that goes beyond UI and dashboards. This newsletter is part of our commitment to transparency. We want you to feel confident not just using Commonview, but in knowing where it's headed and why.

It’s also a space for you to engage. If there’s something you want us to cover — or a question that comes up often on your team — get in touch using our contact us form.

Coming up next

We’ve got a few big updates in the pipeline:

• Document Library — Store everything in one place, from Body Corporate meeting minutes to building surveyor reports, quotations, photos, and videos.
• Status Tracking — Quickly view the progress of your maintenance tasks at a glance: Started, Completed, Postponed, Estimates, and Scheduling updates.
• Notes and images — Capture real-time notes, images, and videos directly within tasks to provide instant context and visual updates.
• Offline Plan Downloads — Easily download an offline version of your plan in Excel format for quick access anytime.

We’ll be breaking each of these down in our next post.

Thank you for reading, and for being part of the Commonview journey. We're building this platform for teams like yours — and now, you'll have a clearer view of how we're doing it.

Stay tuned!